The bylaws of the Iowa, Nebraska and South Dakota Conferences allow for each church to have a certain number of delegates. Here are the sections of each conferences’ bylaws that outline those numbers:
Each congregation is entitled to representation at meetings of the Conference according to this formula from the Conference bylaws:
Section 1. Iowa Conference Membership: Churches and Ministers: The membership of this Conference shall consist of all the local churches that are members of the associations of the United Church of Christ within the boundaries of this Conference and all authorized ministers whose standing is recognized by those associations. Such authorized ministers shall be voting delegates at all meetings of the Conference.
Section 2. Voting Delegates, Number, Terms:
(a) Every member church in the associations recognized by this Conference shall be entitled to two voting delegates (not including ministers as provided for in Section 1) at all meetings of the Conference. Churches with membership over five hundred (500) shall be entitled to one additional delegate for each additional 500 members or fraction thereof. The delegates shall be elected or appointed as provided in the constitution and bylaws of the churches they represent.
(b) Youth or Young Adult Delegate: Every member church may send one youth or young adult voting delegate to any Conference meeting. As used herein the term “youth or young adult” shall mean any person 13 through 29 years of age by the beginning of the meeting they are attending.
(c) Board of Directors: Members of the Board of Directors are voting delegates at all meetings of the Conference.
(d) Association Moderators: Association moderators are voting delegates at all meetings of the Conference.
(e) Chairs of Commissions and Committees: The chairs of all commissions and committees of the Conference shall be voting delegates at all meetings of the Conference.
The voting membership of the Conference shall consist of ministerial delegates, lay delegates, officers, and directors as defined below. This group shall be referred to collectively as the delegates.
1. Ministerial delegates.
a. The following ministers shall be ministerial delegates if they hold standing in an
Association of the Conference:
• All ordained ministers, including Ministers with ordained ministerial partner standing or dual standing
• Retired ministers
• Commissioned ministers
• Licensed ministers
• Interim ministers serving a member church
2. Lay delegates.
Each member church shall be entitled to at least two lay delegates.
Churches having 251 to 500 members may have three delegates. Churches with more
than 500 members may have an additional delegate for each additional 300 members
or major fraction thereof. Commissioned Ministers and Licensed Ministers holding
standing in Nebraska Conference Associations shall not be eligible to serve as lay
3. Officers and Directors.
The officers of the Conference and the members of the Board of Directors (“Board’) shall be voting members.
Voting procedures. No delegate shall have more than one vote. Proxy voting shall not be allowed.
- The following shall be deemed to be churches in good standing in the Conference, as provided in the Articles of Incorporation: Each of the local churches which consolidated and continued without break the ecclesiastical and legal identity of the Congregational Conference of South Dakota, the German Congregational Association of South Dakota; and the Dakota Synod of the Evangelical and Reformed Church; and such other churches as shall hereafter be received into and granted good standing in an Association of churches within the Conference itself.
- All ministers of the consolidating and continuing bodies of the church organizations described in Article I of the Articles of Incorporation and such other commissioned, licensed, or ordained ministers who are members in a local church in this Conference, as are hereafter received into and granted standing in the Conference in cooperation with the Association concerned shall be deemed members in good standing.
- Churches of the Conference are organized into the following Associations:
(a) Black Hills, Dakota, Oahe, Prairie Lakes and Two Rivers.
(b) Under the Constitution of the United Church of Christ, the boundaries of any new Association, and any adjustment of boundaries between Associations are to be determined by the Associations concerned with the approval of this Conference, and the future standing of Associations as bodies of the United Church of Christ is to be determined by this Conference. Nothing herein is intended to impair the autonomy of any Association in the management of its own affairs, but all such approvals and determination shall relate only to the standing of such Association as bodies of the United Church of Christ.
- Each local church which is a member in good standing in an Association of the Conference, shall be entitled to voting representation. Each such church shall be entitled to representation by two lay delegates, and by an additional lay delegate for each one hundred members or major fraction thereof, in excess of the first one hundred of its membership. The current Yearbook statistics shall be the basis for computing the number of delegates. All delegates shall be members of the churches they represent. Each such delegate shall have one vote in all meetings. Each local church shall determine the term of office of its delegates.
- All members of the Board of Directors, the Moderator, the Moderator Elect, the Secretary, the Assistant Secretary, and all commissioned, licensed, or ordained ministers who are members of a local church in this Conference, who are in good standing in the Conference shall be voting members at the Annual or special meetings of the Conference.
- Affiliated institutions of the Conference – Peterson Bahde Coleman Home, Dow Rummel Village, and such others as the Board of Directors may authorize may be represented by two voting delegates each.